Parts and supplier management software for garages

Parts management software gives a garage one place for stock, suppliers, purchase orders and supplier invoices — and connects them to the jobs those parts are fitted to. The result is that the cost of a part follows it onto the customer invoice instead of being remembered, guessed at, or forgotten.

Parts are where independent garages quietly lose margin. A part ordered twice because nobody could see it was already on the shelf. A part fitted but never billed. A supplier price that went up in March and was still being quoted at the old cost in September. None of these feel like a crisis; together they are the difference between a profitable year and a flat one.

What does parts management need to cover?

• Stock — what you hold, in which category, at what purchase and sale price.
• Suppliers — who you buy from, which brands they carry, their lead times, minimum orders and payment terms.
• Purchase orders — what has been ordered, from whom, and whether it has arrived.
• Supplier invoices — captured against the right supplier, with the line items reaching your inventory.
• The link to jobs — which part went on which car, at what cost, on which invoice.

How does stock stay accurate?

Because it moves with the work rather than being counted separately. A part booked to a job comes out of stock at that moment and carries its purchase and sale price onto the job. A delivery booked in puts it back. Compatibility tags by make and model mean you can find the right part rather than the one with a familiar-looking number.

Stock counts still exist — you can run one — but they become a correction rather than the only thing keeping your inventory honest.

What does the OCR on supplier invoices do?

Supplier invoices arrive as PDFs and paper, and typing them in line by line is one of the least rewarding jobs in a workshop. Revnetic reads a supplier invoice and pre-fills its line items straight into your parts inventory, so you check and confirm rather than transcribe.

That is also what keeps your costs current. When the supplier invoice is captured properly, the purchase price on the part is the price you actually paid this time — not the one from the last time someone updated it by hand.

Why keep supplier profiles at all?

Because the decision of who to order from is rarely about price alone. Which brands does this supplier carry? Will it be here tomorrow or on Thursday? What is the minimum order, and when do they want paying? Keeping that on the supplier record means the person ordering at 08:00 makes the same decision the owner would.

How does this reach the customer invoice?

Directly. Parts booked to a job appear on the invoice with their sale price when the job is invoiced, alongside the labour, with VAT applied at your configured rate. Nothing is re-entered, which is precisely why nothing is missed.